Controle de Impressos + Insights

Summary

This video explains how Constr Code efficiently manages printed documents for construction sites. By combining virtual and physical document handling, the company ensures accurate, timely deliveries with real-time tracking through QR codes. The process includes automatic updates, allowing employees to verify if the printed documents are current. The system highlights outdated documents, automating the management of document revisions. This solution enhances communication and accountability across teams, reducing errors and improving productivity on-site. The video showcases how Constr Code's approach minimizes rework and improves overall efficiency in construction operations.

Takeaways

• 😀 The company, Constr Code, ensures both printed and digital documents are accurately handled to improve efficiency on construction sites.
• 😀 Documents are not only delivered virtually via QR codes or apps but are also curated and printed to ensure correctness and speed.
• 😀 To request a printed document, users can choose to print it at the construction site or at a print shop, specifying the number of copies and format.
• 😀 A QR code is added to the printed document, allowing for easy tracking and verification of the printed copy, ensuring the correct document is used.
• 😀 The printed documents can be monitored, and each document's delivery to the construction site is tracked, including the recipient and quantity.
• 😀 A virtual system automatically updates and tracks the status of documents, marking obsolete ones to avoid errors on the site.
• 😀 If a printed document is outdated, employees can use their phones to check if the latest version is available via the QR code and request the updated version.
• 😀 The system provides real-time insight into printed documents, showing which ones are obsolete and helping to manage and update the documents efficiently.
• 😀 The tool helps manage documents by location and discipline, offering transparency into document flow and making it easier to track issues.
• 😀 The system minimizes human error and improves productivity by ensuring that all workers have the most up-to-date documents, reducing unnecessary rework.

Q & A

What is the purpose of the printed documents in Constr Code?

The printed documents are curated to ensure that the right documents are delivered to the right people quickly and accurately, whether in printed or virtual form.

How does Constr Code handle the request for printed documents?

Users initiate a print request within the Constr Code system, where they decide whether to print at the site’s printer or through a graphic printing service. Once selected, the system auto-fills the email with necessary details, including the recipient, quantity, format, and color.

What role does the QR Code play in the document management system?

The QR Code is used to track the printed document. It serves as a virtual tag, enabling tracking and management of the document, ensuring it is up-to-date and properly distributed.

What kind of tracking information can be accessed using the QR Code?

The QR Code allows users to track the printed document’s status, including who received it at the site, how many copies were printed, and whether it’s up-to-date or obsolete.

How does Constr Code manage outdated documents on construction sites?

Constr Code automatically flags outdated documents in yellow and notifies the site personnel (typically the intern) to collect these obsolete documents, ensuring that the latest versions are in circulation.

What happens if an intern or staff member is unavailable to manage document tracking?

If an intern is unavailable, other staff members can verify whether the printed document is the most recent by scanning the QR Code. If the document is outdated, they can request the latest version directly.

How does Constr Code ensure that the printed documents are current?

By scanning the QR Code on printed documents, the system provides real-time updates to the user, allowing them to verify whether they have the latest version or need to request a newer document.

What insights can be gained from the printed document management system?

Constr Code provides insights on the number of documents in use on site, whether they are up-to-date or obsolete, and which employees have received which documents. It helps monitor document distribution by area or discipline.

How does this document management system reduce errors on construction sites?

The system ensures that only the most up-to-date documents are in use, helping prevent errors caused by outdated or incorrect information. It also helps reduce retraining efforts and improves productivity by ensuring accurate documentation.

What should be done if a document has an annotation or revision?

If a document has an annotation or revision, the user is notified to consult with the engineering team. This ensures the staff is aware of changes and avoids using outdated versions that could impact the work.