Presentation Prep copy
Summary
TLDRThis script delves into the intricacies of presentation preparation, emphasizing the importance of thorough planning for various types of presentations: informative, instructional, persuasive, progress updates, motivational, and decision-making. It outlines key steps in preparation, including topic selection, goal setting, audience analysis, research, and crafting the presentation body. The speaker also discusses the significance of a compelling introduction and the strategic use of visual aids, tailored to different learning styles, to effectively engage the audience and convey the message.
Takeaways
- π Preparation is key: Spending more time preparing for a presentation leads to better outcomes and makes the presentation easier to deliver.
- π Types of presentations: There are various types including informative, instructional, persuasive, progress updates, motivational, and decision-making presentations.
- π― Selecting a topic: Choose a topic based on personal interest, audience interest, current events, and personal learning goals.
- π― Presentation goals: Establish clear and specific goals for the presentation, such as informing about a specific issue or persuading the audience to take action.
- π£ Thesis statement: Craft a concise thesis statement that is clear and compelling, akin to a tweet that would attract attention.
- π₯ Audience analysis: Understand the audience's knowledge level, perception of the speaker, reasons for attending, and environmental factors that may affect their receptiveness.
- π¬ Research: Ensure the research is current, relevant, authoritative, and unbiased to support the presentation effectively.
- π Introduction: Capture the audience's attention within the first 60 seconds using storytelling, questions, statistics, quotes, visual aids, or videos.
- π¨ Visual aids: Use visual aids to cater to different learning styles, keeping them simple, clear, and clutter-free to enhance comprehension.
- π Practice: Practice is essential to refine the presentation and ensure smooth delivery.
Q & A
What are the different types of presentations mentioned in the script?
-The script mentions five types of presentations: informative, instructional, persuasive, progress or update, and motivational.
Why is it important to spend more time preparing for a presentation?
-Spending more time preparing for a presentation ensures that it will go better and makes it easier to deliver. It involves selecting a topic, setting goals, analyzing the audience, conducting research, and practicing.
What is the purpose of an informative presentation?
-The purpose of an informative presentation is to provide information with no need for action, similar to a lecture where attendees might take notes but are primarily there to learn.
How does an instructional presentation differ from an informative one?
-An instructional presentation involves guiding the audience through a process, such as learning a new skill or software, whereas an informative presentation is more about sharing knowledge.
What is the usual goal of a persuasive presentation?
-The goal of a persuasive presentation is to convince the audience to take action or change their perspective, often ending with a call to action.
Can you explain the significance of a progress or update presentation?
-A progress or update presentation is used to report on the status of a project or task, ensuring everyone is on the same page regarding timelines and goals.
What is the main objective of a motivational presentation?
-The main objective of a motivational presentation is to inspire and energize the audience to take action or feel more positive about a subject.
How does the script suggest selecting a topic for a presentation?
-The script suggests selecting a topic based on personal interest, audience interest, the presenter's ability to inform or persuade, and current events that are relevant.
What is the importance of having a specific goal for a presentation?
-Having a specific goal ensures that the presentation is focused and that the audience knows what they are expected to take away from it.
Why should a thesis statement be 'Twitter friendly' as suggested in the script?
-A thesis statement should be concise and easily digestible, similar to a tweet, to quickly communicate the main point of the presentation to the audience.
How does the script recommend analyzing the audience for a presentation?
-The script recommends considering the audience's knowledge level on the topic, their perception of the presenter, their reasons for attending, and any environmental factors that might affect their receptiveness.
What factors should be considered when researching for a presentation?
-When researching, consider the currency of the research, its relevance to the presentation, the authority of the source, the trustworthiness of the data, and the purpose behind the data collection.
Why is it crucial to grab the audience's attention within the first 60 seconds of a presentation?
-Capturing the audience's attention early is crucial because it sets the tone for the presentation and encourages the audience to continue listening.
What are some effective methods to use for visual aids during a presentation?
-Effective visual aids include using simple slides, clear text, avoiding clutter, and considering different learning styles, such as incorporating charts, graphs, or videos for visual learners.
Outlines
π Presentation Preparation and Types
This paragraph discusses the importance of preparation in delivering a successful presentation. It highlights that spending more time preparing leads to better presentations and makes the presentation process easier. The speaker categorizes presentations into informative, instructional, persuasive, progress or update, motivational, and decision-making types. Each type is briefly explained with examples. The paragraph emphasizes the various aspects involved in preparing a presentation, such as selecting a topic, setting goals, analyzing the audience, conducting research, structuring the presentation, and practicing. The speaker also provides personal insights on choosing a topic, suggesting to consider personal interests, audience interests, and current events.
π§ Audience Analysis and Presentation Goals
The second paragraph delves into the audience analysis aspect of presentation preparation. It stresses the importance of understanding the audience's knowledge level, their perception of the speaker, and their reasons for attending. The speaker uses the example of CMV (Cytomegalovirus) to illustrate how to tailor a presentation to the audience's needs. The paragraph also discusses the significance of setting clear presentation goals and crafting a thesis statement that is concise and impactful, like a tweet. The speaker provides a personal narrative about contracting CMV during pregnancy and its consequences, using this as a basis for the presentation's goals and thesis. Additionally, the paragraph touches on the importance of considering environmental factors such as the timing of the presentation and the audience's state of mind.
Mindmap
Keywords
π‘Presentation Preparation
π‘Informative Presentation
π‘Instructional Presentation
π‘Persuasive Presentation
π‘Progress or Update Presentation
π‘Motivational Presentation
π‘Decision-Making Presentation
π‘Audience Analysis
π‘Visual Aids
π‘CMV (Cytomegalovirus)
π‘Presentation Goals
Highlights
The importance of spending time preparing for a presentation to ensure its success and ease of delivery.
Different types of presentations: informative, instructional, persuasive, progress or update, motivational, and decision-making.
The process of selecting a presentation topic based on personal interest, audience interest, and current events.
Setting specific goals for a presentation, such as informing about a topic or persuading the audience.
Creating a thesis statement that is concise and Twitter-friendly for easy sharing.
Conducting audience analysis to understand their knowledge level, perception of the presenter, and reasons for attending.
The necessity of conducting current and relevant research for a presentation.
Evaluating the authority and trustworthiness of research sources.
Crafting an engaging introduction to capture the audience's attention within the first 60 seconds.
Utilizing visual aids effectively to cater to different learning styles and ensure clarity.
Keeping visual aids simple, clear, and clutter-free for better comprehension.
The example of CMV (Cytomegalovirus) as a topic for an informative presentation, highlighting its impact on pregnant women and the importance of the vaccine.
The personal connection to the topic of CMV and its effects on the presenter's family.
The importance of considering environmental factors such as the time of day and the audience's state of mind when presenting.
The role of visual aids in supporting the presentation and enhancing the audience's understanding.
The use of storytelling, questions, shocking statistics, and powerful quotes in the introduction to hook the audience.
The significance of practicing the presentation to ensure smooth delivery and audience engagement.
Transcripts
are talking about
presentation preparation
often we just kind of jump into we read
an outline we never prep for it we
hopefully write an outline you may just
kind of jump in and write some notes
down and go present but the more time
you spend preparing for your
presentation first the better it will go
second
the easier it is to actually
do your presentation
so there's a couple different types of
presentations
we have an informative where people are
just giving you information there is no
need to there's no action
um kind of like a lecture that you sit
into
um you might be taking notes but it's
kind of need to know information
and then you have instructional
and so with instructional somebody may
be actually walking you through
um like I've gone to HR or some Human
Resources ones on campus where we're
actually having to walk through to learn
something or to do something or to learn
a new software
um somebody might do a persuasive
presentation to persuade you to take
action maybe it's to go vote on
something they're trying to persuade you
to to think a different way but usually
there's a call to action at the end
and then there might be a progress or
update so
coming back in high school in college I
worked for a construction company and if
with any of our big jobs we'd have like
a weekly progress or update meeting
where we could see where everybody's at
is everybody on board
um is our timeline still where it's at
and so it was truly kind of an update
meeting
and then you might have a motivational
presentation so like a TED talk or a
keynote speaker that's supposed to get
you motivated and excited to go do
something and then you might have a
decision-making
um type presentation where you need
a group you need a board of directors
you need your bosses to actually take
decision or make a decision on
um an action or an item
so as you prepare for your presentation
you'll have to select a topic do an uh
figure out the goal the thesis the
audience analysis the research the
presentation body the intro and
conclusion visual aid and then you want
to practice so there's quite a bit that
actually goes into preparing for your
presentation
oops sorry as you select a topic
um use this class to think about what am
I interested in
so always think of like what have I
spent a lot of time this week
uh looking at my phone on or browsing or
Googling or what did I fall into a a
black hole of a wormhole of kind of
knowledge that I wanted to learn
um what would my audience be interested
in knowing so this might be a time where
um
maybe
you have something that you want to
share with your audience so as somebody
involved in the agriculture industry I
try to take every opportunity I can to
let people know about AG or
like
CMB which we'll talk about here in a
second
um is there a chance I can inform or
persuade my audience about a topic I
care about what important events are
going on locally nationally and
internationally so maybe there is
something going on in the state of Texas
or like as we enter this new legislative
session that you want to bring to bring
some awareness to
and is there something I'm personally
interested in learning about so that I
can be more informed
so as we talk about our presentation
goals so again I'm going to use CMV
which is sadio Omega virus and a quick
kind of background on that it's a it's a
very very common virus most people have
had it it's like mono you feel kind of
credit for a couple days it doesn't
matter unless you're pregnant or a a
organ uh or yeah an organ donor
recipient so I contracted CMB while I
was pregnant with my daughter Ellie and
it's the reason she that she has lost
all of her hearing
so that is my example for today but
that's a quick background so if my
general goal is that I want to inform
the audience about CM being the vaccine
available
my specific goal is that we educate the
audience about CMV its impacts having
the females of the class inquire about
the
um new and upcoming vaccine and
encourage all students to share CMV with
others
so we want a very specific goal even if
it's just to inform like this is an
informative example I want people to to
be thinking about this
our thesis it should be a Twitter
friendly statement
so think about if you were to if you
were at a conference and you were to
tell people about your presentation
um it should be the length of a tweet so
CMB is a common virus that poses little
threat to the public but can cause
serious implications to pregnant women
it is suspected that the leading it is
the suspected leading cause for
Pediatric hearing loss the new CMV
vaccine should be considered for women
of childbearing age
so again you're looking through Twitter
you see this presentation is it
something that you would want to go and
attend
so with our audience analysis how much
does your audience know about this topic
I know with CMV our audience probably
knows um nothing I know in a class of a
thousand I would be very lucky if one or
two kids had ever heard about this
because even as a
population that we typically see this in
as pregnant women less than 10 percent
have even heard about this
let alone have any real knowledge about
it how does your audience perceive you
so I know with
um like CMV whether I'm talking to my
class or whether I'm talking to a group
of doctors
um
their perceptions of it is that I've
gone through it I understand it however
I don't have a medical degree and so
there is a very big difference there and
so they're probably very open and
sympathetic but they are probably like
the doctor group that I've talked to
they're probably not taking my medical
recommendations because I didn't go to
med school
um why is your audience there is it they
were are they required or is it optional
do they have any perceptions about the
topic you're presenting on so again I
mentioned vaccines
um people might automatically have a
negative connotation about that but
because it's not again childhood vaccine
or as controversial as the covid vaccine
was I hope that people are neutral and
kind of open to hearing about it
um and are there any environmental
factors to consider
are you one of multiple speakers is it
early or late in the day or are they a
fresh audience ready to listen
so as you get to looking at the research
behind this you want to look at so as
you're researching for your presentation
is the research current so was it
published in the last couple years
um
is it 10 years old is that relevant so
things like business and management a
lot of
management type research
will remain current for 10 20 30 years
technology or I.T most of that is
outdated year to year and so it really
depends on your field
what is the relevance so do you actually
need this data for your presentation are
you kind of really pulling like a little
sliver from a research study or article
that that isn't quite
um
matching your presentation but you want
to use it to to beef up your your
supporting points
um who is the what is the authority of
this writer so just like I said if I
wrote an article on CMV
and and was hoping that it was going to
be medically perceived
um I have no credentials in the medical
field
um can the data be trusted so the
accuracy of it so did they pull an
audience of 10 people or did they do a
survey of a thousand people
um so really look at kind of what is the
data there if that's going to be part of
your main supporting argument
and then why was the data collected does
it sell teach promote or persuade and
it's the data
a factual and impartial or biased
enslanted toward propaganda
so now you've got to write your
introduction so you actually have less
than 60 seconds to grab the audience's
attention
you might want to use like tell a story
ask a question let people think about
that question use a shocking statistic
or headline
have a powerful quote or testimonial
use a visual aid or play a video again
60 seconds and you're basically trying
to convince your audience why should you
keep listening to my presentation
so with visual aids
um we've got different types of Learners
right so if you are a
if you're an auditory learner you can
listen to this presentation not hardly
look at the slides
and and have a good understanding of
this however we have people who are
visual Learners and they need to see the
words on the screen they need to see the
bullet points they need to see the
bolded items in order to comprehend and
especially if we're talking numbers they
would need to see the charts and graphs
with visual aids you want to keep it
simple
um very little you know not too I hate
the the changing slides the big
transitions keep it simple make it easy
to read and keep it clutter free
however you may have a topic that
actually lends itself to maybe having a
little bit of a fun or funky PowerPoint
and I do try to use some of those as
well but you do want to make sure that
it's clear for those who need that
visual input
okay so this covers briefly preparing
for a presentation and hopefully this
should help you as you guys are
developing your
um
informative presentations
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