業務をタスク分割し担当者に振り分けGoogleカレンダー連携GPTs

Summary

In this video, network business analyst Hidezumi Yokota introduces three powerful tools he developed to enhance business efficiency through task management and process optimization. He first presents a tool for dividing and streamlining tasks for better workflow, followed by a second tool for issuing clear task instructions to team members. Lastly, he discusses a third tool that integrates task scheduling with Google Calendar, making task management more organized. Yokota explains how these tools can transform project management, especially for larger companies, by helping users divide tasks, assign responsibilities, and plan schedules effectively.

Takeaways

• 😀 The speaker introduces a tool called GPTs for improving task management and efficiency in business operations.
• 😀 The tool helps break down complex tasks into manageable components, making project planning and execution easier.
• 😀 The tool is designed to handle tasks such as project breakdown, creating task instructions, and linking tasks to team schedules.
• 😀 One key feature of GPTs is task breakdown, which organizes complex tasks into smaller, more manageable parts, like creating a homepage from scratch.
• 😀 Users can provide specific prompts to GPTs, which will break down the task further into steps and timelines.
• 😀 The tool also supports the creation of detailed schedules for each step, helping users plan their projects effectively.
• 😀 The speaker demonstrates how tasks can be organized using a table format for clarity, making them easier to follow.
• 😀 The second tool in the system helps with issuing task instructions and clarifying roles within a project, improving communication and accountability.
• 😀 By using GPTs, users can efficiently assign tasks to team members, ensuring all aspects of a project are covered without confusion.
• 😀 The system also allows integration with Google Calendar, helping users set reminders and deadlines for tasks directly in their calendar.
• 😀 Overall, GPTs offers a comprehensive solution for task management, ideal for individuals or larger companies looking to streamline operations and improve project execution.

Q & A

What is the main focus of the video presented by Hidetsugu Yokota?

The main focus of the video is to introduce tools developed by Hidetsugu Yokota to improve business operations through task division and task management using GPTs.

How are tasks typically divided in business operations, according to the video?

Tasks are divided into four categories: tasks requested by oneself to oneself, tasks requested by oneself to others, tasks requested by others to oneself, and tasks managed by oneself when others are involved.

What is the first tool introduced in the video, and what does it do?

The first tool introduced is a task management tool that helps divide tasks and improve efficiency by breaking down complex tasks like website creation into manageable steps and defining necessary resources.

How does the tool help with task management for creating a website?

The tool breaks down the process of creating a website by outlining key tasks, expected outcomes, resources needed, and the timeline, which helps clarify the steps involved in the project.

What happens when too many tasks are listed in the tool, making them overwhelming?

If tasks become overwhelming, the tool allows users to request a more detailed breakdown of tasks with time schedules or even present the tasks in a more digestible table format.

How does the second tool improve task management?

The second tool helps users give specific instructions to team members by generating clear task assignments based on detailed project requirements like project goals, key functions, and deadlines.

Can you describe how the task instructions are generated in the second tool?

The second tool prompts users to answer detailed questions about the project, such as the purpose of the website, target audience, and required functionalities. Based on these responses, it generates tasks and assigns them to relevant individuals.

What additional feature does the second tool provide when assigning tasks?

The second tool also allows the user to create a detailed schedule for each task and assign responsibilities, ensuring clear accountability for every aspect of the project.

How does the third tool help manage tasks within a calendar system?

The third tool integrates with Google Calendar to schedule tasks. Once tasks are divided and assigned, the tool helps input these tasks into the calendar for easy tracking and management.

What was demonstrated in the video as an example of using the third tool?

An example shown in the video was using the tool to schedule tasks related to creating a seminar presentation. The tool generated a task schedule and automatically synced it with Google Calendar to manage deadlines effectively.