Four Functions of Management Planning, Organizing, Leading Controlling Video Lesson and Example Yo
Summary
TLDRThis script delves into the comprehensive role of a manager, highlighting the four fundamental functions: planning, organizing, leading, and controlling. It emphasizes that effective management is not just about giving orders but involves strategic planning, resource allocation, motivational leadership, and performance evaluation. The script also touches on the additional function of staffing, which includes recruitment and training. These functions are crucial for achieving organizational success across various industries.
Takeaways
- 📈 Management encompasses planning, organizing, leading, and controlling, which are standard across various industries.
- 🧩 Planning is the first step where managers create a detailed action plan towards organizational goals.
- 🔄 Organizing involves distributing resources and arranging employees to execute the plan effectively.
- 🗣️ Leading is about connecting with employees on an interpersonal level, inspiring and motivating them towards higher productivity.
- 🔍 Controlling is the final function where managers evaluate results against goals and take corrective actions if needed.
- 🔑 Effective managers understand the importance of each function and how they build upon each other for organizational success.
- 📊 The planning process is ongoing and can be specialized based on different levels of organizational goals.
- 👥 Staffing, considered by some as a fifth function, involves evaluating, recruiting, selecting, training, and placing employees into suitable roles.
- 💡 A manager's role is not just about giving orders but also about strategic thinking and people management.
- 🛠️ Ineffective managers can be identified by their lack of adherence to these fundamental management functions, which can be improved upon.
Q & A
What are the four primary functions of management?
-The four primary functions of management are planning, organizing, leading, and controlling.
Why is planning an essential function for a manager like Melissa?
-Planning is essential because it involves creating a detailed action plan aimed at achieving organizational goals, such as increasing sales during a specific period.
Can you explain the organizing function in the context of Melissa's role as a marketing manager?
-Organizing for Melissa involves distributing resources, assigning roles, delegating authority, and providing directions to her sales team to efficiently execute the sales plan.
What does leading entail for a manager, and how does it differ from managing?
-Leading involves connecting with employees on an interpersonal level, communicating, motivating, inspiring, and encouraging them towards higher productivity. It differs from managing by inspiring voluntary compliance and belief in the leader's vision.
How does the controlling function help in achieving organizational success?
-Controlling helps by evaluating the results against set goals, identifying if goals are not being met, and taking corrective actions to ensure the organization continues to work towards its objectives.
What is the purpose of the staffing function, which is sometimes considered the fifth function of management?
-The staffing function involves evaluating, recruiting, selecting, training, and placing individuals into job roles to ensure the organization has the right workforce to meet its operational needs.
Why is it important for managers to perform all four management functions properly?
-Performing all four management functions properly ensures that organizational goals are met effectively and contributes to the overall success of the organization.
How does the planning function vary based on different organizational levels?
-Planning varies based on organizational levels by focusing on goals specific to the entity's scope, such as division, department, or team goals.
What steps might Melissa take as part of her planning function to increase sales?
-Melissa might increase advertisements, place items on sale, increase required customer contact, or reach out to prior customers to increase sales.
How does the controlling function involve setting performance standards for employees?
-In the controlling function, managers like Melissa set performance standards, continuously evaluate job performance, and provide feedback to ensure goals are met or exceeded.
Why is it crucial for managers to understand the interdependence of the four management functions?
-Understanding the interdependence of the four functions is crucial because each step builds upon the previous one, creating a cohesive process that drives the organization towards its goals.
Outlines
📈 The Four Functions of Management
This paragraph introduces the core functions of management, which are planning, organizing, leading, and controlling. It emphasizes that these functions are not only visible in the actions of managers but also involve significant behind-the-scenes work. Planning involves creating a detailed action plan towards an organizational goal, organizing is about distributing resources and assigning roles, leading is about interpersonal connection and motivation, and controlling is about evaluating results and taking corrective actions. The paragraph uses the example of a marketing manager, Melissa, to illustrate how these functions are applied in practice. It also mentions a fifth function, staffing, which includes evaluating, recruiting, selecting, training, and placing individuals into job roles.
🔄 The Management Process and Staffing Function
This paragraph reinforces the idea that the four functions of management—planning, organizing, leading, and controlling—are universal across industries and should be seen as a process where each step builds upon the previous one. It reiterates the importance of planning as the first step, organizing as the second, leading as the third, and controlling as the final step. The paragraph also briefly touches on the staffing function, which is about managing the workforce by evaluating, recruiting, selecting, training, and placing individuals into appropriate job roles to ensure the organization's smooth operation.
Mindmap
Keywords
💡Management
💡Planning
💡Organizing
💡Leading
💡Controlling
💡Staffing
💡Resources
💡Productivity
💡Corrective Actions
💡Performance Standards
Highlights
Management involves more than just telling others what to do.
Managers complete four major functions: planning, organizing, leading, and controlling.
Managerial behaviors are often unseen, with much time spent on planning and organizing behind the scenes.
The four functions of management are standard across industries.
Effective managers understand how to use the four functions to achieve organizational success.
Planning involves creating a detailed action plan aimed at organizational goals.
Organizing requires distributing resources and organizing employees according to the plan.
Leading is about connecting with employees on an interpersonal level, beyond just managing tasks.
Controlling is evaluating the results against goals and taking corrective actions if needed.
Planning is an ongoing step and can be highly specialized based on various organizational levels.
Organizing involves assigning roles, delegating authority, and providing directions for employees.
Leadership inspires and encourages employees towards higher productivity.
Controlling includes setting performance standards and continuously evaluating job performance.
Staffing is considered a fifth function, involving recruiting, selecting, training, and placing individuals into job roles.
Managers must first plan, then organize, lead, and finally evaluate the effectiveness of the plan.
Each managerial function builds on the previous one in a process towards organizational success.
The four functions of management are critical for achieving organizational goals and success.
Transcripts
management involves far more than just
telling others what to do before any of
you decide that you think you can do
your boss's job let's take a look more
into what a manager does the major
functions that a manager completes can
be categorized into four different
functions known as planning organizing
leading and controlling for some of us
we only see the final two leading and
controlling but you should know that for
every managerial behavior you do see
there is an equal amount that you do not
behind the manager's closed door they
spend a good deal of their time planning
and organizing so that they can
effectively carry out the functions of
leading and controlling now before you
think your boss is different you should
know that the four functions of
management are standard across
industries whether that be in a
manufacturing plant a home office a
grocery store a retail store a
restaurant a hotel or even an amusement
park
effective managers understand how
planning organizing leading and
controlling are used to achieve
organizational success
unfortunately i do not have a rebuttal
for those of you who have ineffective
managers but perhaps learning a little
bit more about the four functions of
management will help to identify what
steps your ineffective manager needs to
take to become an effective one try to
think of the four functions as a process
where each step builds on each other
managers must first plan
then organize according to that plan
lead others to work towards the plan
and finally evaluate the effectiveness
of the plan these four functions must be
performed properly and when done well
become the reason for organizational
success the first of managerial
functions is planning in this step the
manager will create a detailed action
plan aimed at some organizational goal
for example let's say melissa the
marketing manager has a goal of
increasing sales during the month of
february melissa needs to first spend
time mapping out the necessary steps she
and her team of sales representatives
must take so that they can increase
sales numbers these steps might include
things like increasing advertisements in
a particular region placing some items
on sale increasing the amount of
required customer to sales rep contact
or contacting prior customers to see if
they're interested in purchasing
additional products the steps are then
organized into a logical pattern so that
melissa and her team can follow it
planning is an ongoing step and can be
highly specialized based on
organizational goals division goals
departmental goals and team goals it is
up to the manager to recognize what
goals need to be planned within their
individual area the second of the
managerial functions is organizing this
step requires melissa to determine how
she will distribute resources and
organize her employees according to the
plan melissa will need to identify
different roles and ensure that she
assigns the right amount of employees to
carry out her plan she will also need to
delegate authority assign work and
provide directions so that her team of
sales representatives can work towards
higher sales numbers without having
barriers in their way the third function
of management is leading in this step
melissa spends time connecting with her
employees on an interpersonal level this
goes beyond simply managing tasks rather
it involves communicating motivating
inspiring and encouraging employees
towards a higher level of productivity
not all managers are leaders an employee
will follow the directions of a manager
for how to perform a job because they
have to but an employee will voluntarily
follow the directions of a leader
because they believe in who they are as
a person what they stand for
and for the manner in which they are
inspired by the leader controlling is
the final function of management once
the plan has been carried out evaluate
the results against the goals if a goal
is not being met the manager must also
take any necessary corrective actions to
continue to work towards that goal for
example if melissa noticed that her team
was behind in their sales halfway
through february she will need to put in
place the necessary provisions to ensure
that the second half of february is
twice as productive as the first half so
that by the end of the month the
original sales goal will be met or
exceeded because the control process
also includes setting performance
standards for employees and continuously
evaluating their job performance melissa
will speak with each of her sales reps
individually to review their performance
some have added a fifth function for
managers known as staffing staffing is
the task of evaluating recruiting
selecting training and placing
appropriate individuals into divine job
roles a manager must spend time
evaluating their workforce needs
discovering where employees need to be
added trained or removed and then make
those changes so that the organization
can continue business as usual
let's review there are four functions of
management that span across all
industries they include planning
organizing leading and controlling you
should think about the four functions as
a process where each step builds on each
other managers must first plan
then organize according to that plan
lead others to work towards the plan and
finally evaluate the effectiveness of
the plan planning is the first step
whereby a manager will create a detailed
action plan aimed at some organizational
goal organizing is the second step which
involves the manager determining how to
distribute resources and arrange
employees according to the plan leading
is the third step that is accomplished
by communicating motivating inspiring
and encouraging employees towards a
higher level of productivity controlling
is the final function of the management
where a manager will once a plan has
been carried out evaluate the results
against the goals if a goal is not being
met the manager must also take any
necessary corrective action needed to
continue to work towards that goal some
have added a fifth function for managers
known as staffing
staffing is the task of evaluating
recruiting selecting training and
placing appropriate individuals into
divine job roles
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