7 Free AI Productivity Tools I Use Every Day

This video explores seven AI productivity tools that the creator uses daily to enhance efficiency and automate routine tasks. Starting with Arc browser and its integration with Perplexity, a search engine that condenses information into concise answers, the video highlights Notion as a central hub for information storage. It also covers Text.com for unified messaging, Missive for AI-powered email management, Canva for graphic design, and Chat GPT for brainstorming. Additionally, five bonus tools are mentioned, such as Forms.app for creating forms and surveys, Otter for transcribing meetings, Humata for document summarization, Recast for converting articles into audio, and Gamma for quick website and presentation design, all aimed at simplifying workflows and boosting productivity.

Takeaways

• 😎 Arc browser and perplexity as a search engine offer a more organized and efficient browsing and searching experience.
• 📚 Notion serves as a central hub for information storage and management, acting as a 'second brain' for productivity.
• 📱 Text.com consolidates messages from various social media platforms into a single unified inbox, enhancing message management.
• 💌 Missive is an AI email assistant that helps manage emails more effectively, with features like custom prompts and team collaboration.
• 🎨 Canva is a time-saving tool for creating various graphics and designs with ease, integrating AI features for design assistance.
• 🤖 Chat GPT is frequently used for brainstorming, providing a platform to generate and refine ideas through AI interaction.
• 📝 Forms.app is a tool for easily creating attractive forms, surveys, and quizzes with AI assistance for customization.
• 🎙️ Otter is an AI meeting assistant that records, transcribes, and allows for searchable text of meetings for efficient review.
• 🔍 Humata simplifies reading and extracting information from complex files, offering summarization and comparison features.
• 📚 Recast turns online articles into audio summaries in a conversational format, making it easier to digest information on the go.
• 🌐 Gamma allows users to quickly design presentations, documents, and web pages with AI-generated text and images.

Q & A

What are the key features of the Arc browser that make it stand out from traditional browsers?

The Arc browser stands out with features such as a vertical sidebar for bookmarks and tabs for easier organization, AI-powered tab sorting into categories, customizable workspaces, split view windows for better multitasking, picture-in-picture mode for videos, and built-in tools like easel for note-taking and collaboration.

How does Perplexity enhance the search experience compared to traditional search engines?

Perplexity enhances the search experience by acting as a personal AI research assistant. It condenses search results into a short, easy-to-read page, provides links to sources, related media, and suggested questions. It uses retrieval augmented generation for more accurate responses and offers a clean, ad-free interface.

What role does Notion play in the content creation process described in the script?

Notion serves as a central hub, often referred to as the 'second brain,' where all information is stored and organized. It is used for managing video ideas, resources, sponsor information, and to-do lists. It also supports AI integration for tasks like summarizing text, reformatting paragraphs, and more, making it a powerful tool for content creation.

How does Text.com help manage messages across various platforms?

Text.com consolidates messages from all social media accounts and messaging platforms into a single Unified Inbox. It integrates AI to draft responses, provide automated summaries, and translations. It also offers features like send later, keyboard shortcuts, and a customizable UI for better organization and privacy with end-to-end encryption.

What are some of the AI features that Canva offers to streamline the design process?

Canva offers AI features such as creating custom templates from a text prompt, analyzing and resizing designs for different aspect ratios, and AI writing assistants like Magic Eraser, Magic Replace, and Magic Edit to enhance the design process and save time.

How does Missive's AI integration help with email management?

Missive's AI integration assists with creating and replying to emails, fixing grammar and spelling errors, translating messages, and customizing the AI to specific needs using personal prompts. It also supports team collaboration, allowing sharing of custom prompts and easy collaboration around important emails.

What is the primary use of Chat GPT mentioned in the script?

The primary use of Chat GPT mentioned in the script is for brainstorming. It serves as a tool to bounce ideas off of, helping to think out of the box and spur on more thoughts, even if the ideas provided aren't perfect.

How does Forms.app simplify the process of creating forms, surveys, and quizzes?

Forms.app simplifies the process by using AI to quickly generate forms, surveys, and quizzes. Users can modify the generated content, switch themes, add or modify fields, and preview how the form looks on different devices. It also allows for easy sharing and response management.

What benefits does Otter provide as an AI meeting assistant?

Otter records and transcribes meetings, allowing users to search the text and play back audio at adjustable speeds. It can highlight key points for review later and has automated slide capture that inserts into the notes, making it easier to stay focused during meetings and review them afterward.

How does Humata help with reading and extracting information from complex files?

Humata simplifies the process by summarizing findings, comparing documents, searching for answers within files, and providing citation links. It is a powerful tool for enhancing productivity, improving comprehension of research materials, and uncovering insights in documents and historical data.

What is Recast and how does it help with consuming online articles?

Recast is a tool that turns online articles into audio summaries in a conversational format. It uses AI to generate a dialogue between virtual hosts who explain and discuss key points of the article, making it an engaging way to listen to articles on the go and potentially improving retention.

What is Gamma and how does it assist in creating presentations, documents, and web pages?

Gamma is a tool that uses AI to design engaging presentations, documents, and web pages with all the text and images generated in under a minute. It allows for quick customization and editing, making it an efficient solution for those without design or coding skills.

Outlines

00:00

🤖 AI Tools for Daily Productivity

The speaker discusses their experience with AI tools that have become indispensable in their daily routine, emphasizing the transition from mere tech demos to practical applications. They mention a list of seven AI tools that enhance productivity, simplify tasks, and automate processes. Initially resistant to change, the speaker eventually found these tools to be essential. Five additional tools are highlighted as useful, though not used daily. The Arc browser and Perplexity search engine are introduced as the first two tools, with Arc's vertical sidebar, AI-powered tab organization, and split view windows being standout features. Perplexity is praised for its speed and accuracy in providing answers, using a 'retrieval augmented generation' approach that reduces inaccuracies compared to other AI chatbots.

05:01

📚 Notion as a Central Hub for Information

The paragraph delves into the use of Notion as a central hub for information, like a 'second brain'. It's described as a place where all information is stored and organized, with the speaker using it for capturing and processing information from various AI tools. Notion is also highlighted for its AI integration, which assists in tasks like summarizing content, providing analogies, and reformatting text. The speaker's content creation workflow within Notion is showcased, including how they manage video ideas, resources, and to-do lists. The paragraph also mentions the speaker's sponsorship by Notion and provides examples of how they use the platform for productivity.

10:03

💌 Streamlining Communication with Text Management Apps

This section covers the use of message management apps to save time and streamline communication across various platforms. Text.com is introduced as a tool that consolidates social media and messaging apps into a unified inbox, featuring AI for drafting responses, summarizing messages, and providing translations. The focus on privacy with end-to-end encryption is also mentioned. Missive, an AI email assistant, is highlighted for its capabilities in creating and replying to emails, fixing grammar, and team collaboration. Canva is showcased as a time-saving graphic design tool with AI features for creating custom templates and resizing designs, making it easier for users to produce professional-looking graphics without extensive design skills.

15:03

🎨 AI-Powered Creativity and Productivity Tools

The speaker discusses Chat GPT as a go-to tool for brainstorming and generating ideas, emphasizing its utility in sparking creativity. They also introduce other AI tools they've tested that are not part of their daily routine but are worth mentioning. Forms.app is highlighted for its ability to create forms, surveys, and quizzes with AI assistance. Otter is an AI meeting assistant that transcribes and records meetings, allowing for searchable text and playback. Humata is a tool for summarizing and extracting information from complex documents, while Recast turns articles into audio summaries in a conversational format. Finally, Gamma is presented as a tool for quickly designing presentations, documents, and web pages with AI-generated text and images.

🌐 Staying Updated with AI Tools News

The final paragraph serves as a call to action for viewers to stay updated with the latest AI tools news and tutorials by signing up for a newsletter at futurpedia.com. The speaker thanks the viewers for watching and teases the next video, encouraging them to subscribe for more content on leveraging AI in various aspects of life.

Keywords

💡AI Productivity Tools

AI Productivity Tools refer to software applications that utilize artificial intelligence to enhance user efficiency and automate repetitive tasks. In the video, the host discusses various AI tools they use daily to streamline their workflow, save time, and increase overall productivity. These tools are central to the video's theme, which is about leveraging AI for personal and professional advancement.

💡Arc browser

Arc browser is highlighted as a key productivity tool in the video. It is a web browser that integrates AI to improve the user experience, offering features like vertical sidebars for bookmarks and tabs, AI-powered tab organization, and split view windows. The browser is designed to be more organized and clutter-free compared to traditional browsers, which is exemplified by the host's preference for Arc over Chrome or Safari.

💡Perplexity

Perplexity is introduced as a search engine that works in tandem with the Arc browser. It functions as a personal AI research assistant, condensing search results into concise summaries with sources and media. The host uses Perplexity to quickly get answers to questions, emphasizing its speed and accuracy, which are significant in the context of the video's focus on AI-enhanced productivity.

💡Notion

Notion is described as a central hub for storing and organizing information, often referred to as a 'second brain'. It is a tool for capturing and processing information, which aligns with the video's theme of using AI to manage and streamline data. The host uses Notion to keep track of AI tools, content creation, and other aspects of their workflow, showcasing its utility in consolidating and managing information.

💡Texts.com

Texts.com is a messaging management app that aggregates messages from various social media platforms into a single unified inbox. The app is highlighted for its AI integration, which allows for drafting responses with chat GPT, automated summaries, and translations. It exemplifies the video's theme by demonstrating how AI can simplify communication across multiple platforms.

💡Missive

Missive is an AI email assistant that helps manage and organize email communications. It is integrated with open AI and offers features like quick email creation, reply generation, grammar and spelling correction, and message translation. The tool is relevant to the video's theme as it showcases AI's role in enhancing email productivity and team collaboration.

💡Canva

Canva is a graphic design tool that simplifies the creation of social media graphics, presentations, and other visual content. The host mentions Canva for its ease of use and the time-saving AI features it offers, such as custom template creation from text prompts and AI-based design suggestions. Canva is presented as an example of how AI can democratize design and enhance productivity.

💡Chat GPT

Chat GPT, or Chatbot GPT, is an AI language model used for various purposes, including brainstorming and idea generation. The host frequently uses Chat GPT to bounce ideas off and for its ability to provide out-of-the-box thinking. It is a prime example in the video of how AI can be utilized for creative and strategic thinking.

💡Forms.app

Forms.app is an AI-powered tool for creating forms, surveys, and quizzes. The video demonstrates how it can quickly generate these using AI, allowing for easy customization and integration with other applications. Forms.app is an example of how AI can streamline the process of gathering information and feedback.

💡Otter

Otter is an AI meeting assistant that records, transcribes, and summarizes meetings. It enables users to search transcripts and review key points, which can be particularly useful for productivity and note-taking during meetings. Otter is showcased in the video as a tool that leverages AI to enhance meeting efficiency.

💡Humata

Humata is a tool for simplifying the extraction of valuable information from complex documents. It uses AI to summarize findings, compare documents, and provide citation links. The tool is highlighted in the video for its ability to enhance productivity and comprehension of research materials, which ties into the overarching theme of using AI for efficiency.

💡Recast

Recast is an AI tool that turns online articles into audio summaries in a conversational format. It allows users to upload articles, which are then converted into a dialogue between virtual hosts, making for an engaging and informative listening experience. Recast is presented in the video as an innovative way to consume content and improve information retention.

💡Gamma

Gamma is an AI design tool that enables users to create presentations, documents, and web pages with generated text and images in under a minute. The video demonstrates how Gamma can quickly produce a website or presentation, showcasing its potential for users without design or coding skills to create professional-looking content rapidly.

Highlights

AI tools have evolved beyond being just tech demos to become essential for productivity and real-world application.

The presenter uses seven AI tools daily to increase productivity, simplify tasks, and automate processes.

Arc browser with perplexity as the default search engine offers a vertical sidebar for easier organization of bookmarks and tabs.

Arc browser's AI can analyze and sort open tabs into categories, decluttering the workspace.

Perplexity provides a faster way to get from question to answer, acting as a personal AI research assistant.

Notion serves as a central hub, or 'second brain', for storing and organizing information.

Texts.com consolidates messages from various social media platforms into a unified inbox, enhancing privacy and efficiency.

Missive uses AI to assist with email management, including creating and replying to emails, and team collaboration.

Canva is a time-saving tool for graphic design, offering AI features for template creation and design adjustments.

Chat GPT is frequently used for brainstorming, providing a platform to bounce ideas and think creatively.

Forms.app allows for easy creation of forms, surveys, and quizzes with AI-generated content.

Otter is an AI meeting assistant that records, transcribes, and facilitates the review of meetings.

Humata simplifies reading and extracting information from complex documents, enhancing productivity and comprehension.

Recast turns online articles into audio summaries in a conversational format, aiding in retention and on-the-go listening.

Gamma allows users to quickly design presentations, documents, and web pages with AI-generated text and images.

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