How I Plan My Day (Maximum Productivity)
Summary
TLDRIn this video, Shakira shares her personal productivity model for structuring days, weeks, and months effectively. She emphasizes the importance of 'me time' for reflection and idea generation, the necessity of saying 'no' to non-productive activities, and the value of designing one's life with clear goals. Shakira outlines her weekly routine, focusing on core productive hours and maintaining a balance between work, family, and personal growth. She also highlights the benefits of differentiating between non-productive, productive, and super-productive activities, and encourages viewers to experiment with a 'thinking day' to enhance personal growth.
Takeaways
- 😀 The speaker emphasizes the importance of having a 'me time' day once a month to break from routine and think creatively.
- 📅 The speaker suggests planning days, weeks, and months to increase productivity, starting with an audit of how time is spent.
- 🚫 Learning to say 'no' is crucial for structuring time effectively and avoiding non-productive activities.
- 🔍 Identifying and eliminating time-consuming but unproductive meetings can significantly improve efficiency.
- 🤔 The speaker recommends automating repetitive tasks to free up time for more important activities.
- 📝 Having a clear vision of one's ideal life and business is essential for making effective decisions on time allocation.
- 🏡 Designing one's life involves detailed planning, including envisioning a perfect day from morning to night.
- 💪 The speaker's personal experience shows that defining a perfect day can lead to significant life changes over time.
- 🗓 Planning the year with free slots and vacations helps in structuring the week and defining work hours effectively.
- 🕒 The speaker works four days a week, focusing on two hours of productive work each day, aiming for a total of 8 to 10 hours of focused work weekly.
- 🧘♂️ Starting the day with meditation and learning, followed by work, exercise, and family time, creates a balanced daily routine.
Q & A
What is the speaker's favorite day of the week and why?
-The speaker's favorite day of the week is Wednesday. They like to break away from regular family life and use this day for personal reflection and planning.
What does the speaker suggest as the first step to increase productivity?
-The first step suggested by the speaker to increase productivity is the elimination of non-productive activities and time-wasting tasks through a personal audit of where and how time is being spent.
Why is it important to learn how to say 'no' according to the speaker?
-According to the speaker, learning to say 'no' is crucial for structuring time in the most productive way, as it helps to avoid engaging in unproductive or non-essential activities and meetings.
What does the speaker mean by 'designing your own life'?
-Designing one's own life, as per the speaker, means having a clear vision and plan for how one wants to live, work, and achieve goals, rather than falling into someone else's plan or expectations.
How did the speaker define their 'perfect day' and what was the outcome?
-The speaker defined their 'perfect day' by writing down in detail what they would do from waking up to going to sleep, including work, leisure, and family time. The outcome was that more than 80% of this ideal day has been fulfilled.
What is the speaker's approach to structuring their week?
-The speaker structures their week to work only four days, focusing on two hours of productive work each day, and dedicates specific days for family, spiritual activities, and rest.
How does the speaker differentiate between productive and non-productive activities?
-The speaker differentiates between productive and non-productive activities by assessing the outcomes and value they bring to their life and business. Non-productive activities are those that do not contribute to the end goal, while productive activities are important tasks that move one closer to their objectives.
What is the significance of the speaker's 'buffer day'?
-The 'buffer day' is significant for the speaker as it provides a break from routine, allowing for reflection, idea generation, and inspiration, which contributes to the growth of their business.
How does the speaker plan their day to maximize productivity?
-The speaker plans their day with specific time slots for meditation, learning, work, exercise, family time, and webinars, ensuring a balanced and productive schedule with ample time for rest and reflection.
What advice does the speaker give for someone struggling with productivity?
-The speaker advises to experiment with taking one day off from routine activities to focus on thinking and reflection, which can lead to growth and the generation of new ideas.
What is the speaker's recommendation for structuring daily activities?
-The speaker recommends structuring daily activities with a focus on core productive hours, learning, meditation, meetings, exercise, family time, and webinars, ensuring a well-rounded and efficient daily routine.
Outlines
🌟 Introduction and Purpose of the Video
In this introductory segment, Shakira speaks from a hotel in Chennai, sharing her fondness for Wednesdays as a day of personal retreat. She describes her habit of taking a day each month for self-reflection and idea generation for her business. Shakira encourages viewers to take notes, explaining that she will outline a model for planning one's day, week, and month to enhance productivity. She emphasizes the importance of 'me time' and highlights the first step in her process: eliminating unproductive activities by auditing where time is spent and learning to say no to non-essential meetings and tasks.
📅 Designing Your Ideal Life and Week
Shakira continues by stressing the necessity of designing one's life to know when to say no. She shares a personal exercise of writing down her perfect day in detail, which has significantly influenced her current lifestyle. She discusses planning her year by blocking out vacations and non-work days, and then structuring her week to work only four days with two hours of highly productive work each day. This structure allows her to focus on core activities while maintaining balance with family and spiritual time. Shakira underscores the value of having a clear vision and design for one's life to manage time effectively.
🗓 Structuring Daily Routines for Maximum Productivity
In this segment, Shakira details her daily routine, emphasizing the importance of meditation and learning in the morning, meetings in the afternoon, and family time and exercise in the evening. She explains how this structured approach allows for breathing space and ensures she remains productive and focused. Shakira highlights the significance of differentiating between non-productive, productive, and super-productive activities. By automating and systematizing tasks, she saves time and increases efficiency, enabling her to focus on activities that build for the future.
🚀 Achieving Flexibility and Growth through Systems
Shakira reflects on her journey from a hectic schedule to her current flexible lifestyle, achieved through building systems and distinguishing between types of activities. She explains how non-productive activities, like aimless internet browsing, differ from productive and super-productive tasks. Shakira shares how creating training systems helps her save time and emphasizes the importance of having a designated thinking day to generate new ideas. She concludes by encouraging viewers to experiment with setting aside a day for reflection and outlines the benefits of structured planning for enhancing productivity and growth.
Mindmap
Keywords
💡Productivity
💡Time Audit
💡Me Time
💡Elimination
💡Automation
💡Saying No
💡Life Design
💡Buffer Day
💡Non-Productive Activities
💡Super Productive Activities
💡Webinar
Highlights
Shakira shares her favorite day of the week and her approach to taking a break from regular family life for personal productivity.
The importance of 'me time' for reflection and generating new business ideas is emphasized.
Shakira introduces a model for planning days, weeks, and months to enhance productivity.
The concept of eliminating time-consuming activities and auditing personal time usage is discussed.
Unproductive meetings and the need to qualify them before agreeing are highlighted as time management issues.
Repetitive tasks are identified as a significant time sink and a potential area for automation.
The necessity of learning to say 'no' to non-essential commitments for better time structuring is presented.
Shakira explains the importance of knowing what you want in life to effectively say 'no' to distractions.
The exercise of designing a perfect day is introduced as a tool for life planning and goal setting.
The impact of defining a perfect day on achieving more than 80% of one's goals is shared.
Shakira outlines her weekly structure, focusing on working only four days with two hours of core productivity each day.
The strategy of blocking out vacation days and non-working days in advance for better planning is mentioned.
The differentiation between non-productive, productive, and super-productive activities is explained.
Building systems and creating trainings to save time and increase efficiency is discussed.
Shakira's daily routine, including meditation, learning, meetings, exercise, and family time, is detailed.
The benefits of having a 'thinking day' without meetings or distractions for idea generation are shared.
The importance of physical exercise in maintaining productivity and a balanced life is highlighted.
Shakira concludes with the impact of time structuring on personal growth and the potential for increased earnings.
A call to action for viewers to subscribe, engage with the content, and share it with others is made.
Transcripts
sup folks that's right Shakira is
speaking to you from a boot nice if I
saw hotel here just in Chennai Wednesday
is my favorite day of the week I like to
you know just break out from regular
family life and I like to just come and
think okay I do it like once in a month
so in this video I want to actually
share with you on you know how to how
should you plan your day how you can
plan your week and your month so that
you can be really really productive you
just want to say big hi to all of you
here just checking to see how many of
you are here okay super stuff so just
take note seems you are gonna be
watching a recording of this take notes
because I'm going to share with you a
model which I follow like right now it's
just me time now for me this is me time
I'm on my own I don't have any family
nothing I like to just spend like a
whole day just thinking and then get
back to work okay so that's how I
usually structure my day sometimes I
come and just you know stay on my own
sometimes I just drive out of town the
whole day and that that buffer day gives
me a lot of lot of insights to an
inspiration for me to know with to
generate new ideas for my business okay
so how many of you are excited to learn
just type excited in the comment box if
you are watching this live on Facebook
in our group just have excited so I'm
going to walk you through a step-by-step
process on how you can structure your
your life in a much more effective way
okay let's see how many of you here I'm
just looking at the comments here nice
so the first step is elimination of
things that are eating up a lot of your
time okay so what I did initially was I
did an audit of a personal audit or
we're all my time was going like what I
say yes for meetings would I you know
just like where was at what what is the
time going for you know was i spending
too much time with family was that
spending too much time on my meetings
where was it exactly going so when I did
that audit I realized that there were a
lot of meetings that I was doing but
many of these meetings were really not
productive that means I would
say yes I would have conversations with
people but at the end of it nothing
would turn out from that or for two
reasons one is I just said yes because I
didn't want to make people feel bad but
on the other side I did not qualify them
before saying yes okay some of them I
would have my business meetings out have
many conversations and I'm you know at
the end of that they would be like okay
we won't take this forward or it won't
be leading to some end goal so that was
the first pattern that I observed myself
where a lot of time was going there then
the second aspect is I notice that a lot
of my time was going in repetitive tasks
like I would be doing a specific bunch
of tasks on a daily basis know may-maybe
filling reports adding some you know
interacting with teams and there was
some things which I felt like if I could
automate it so when I did this audit
when I did this detail audit of my life
where the time was going who was I
speaking to
whether product of conversations then I
realize that my productivity had a lot
to do with you know saying no okay so
the first pencil I want to share with
you is if you want to structure your day
your time your week and your month in
the most productive way as we move into
the next year you have to learn how to
say no as simple as that okay if you are
with me on this just type with you in
the comment box tab with you you gotta
learn to say no because there are many
projects many people who will want you
your your time and stuff like that so be
very cautious on who you give your time
to
okay so there's another base element to
what I am just sharing through right now
you can only say know if you know for
clear or if you know for sure what you
really want in life okay
I'll repeat that again you can only say
no if you are absolutely sure on what
you wanted from your lives and what do I
mean by that how do you want to live
your life how do you want to run your
business how much you know you need to
design your life you need to have a
design because if you do not design your
own life you will be you'll be
automatically in somebody else's design
okay
once more I'll repeat that if you cannot
design your own life you will
automatically fall into somebody else's
design so
when it comes to designing life I'll
give you an exercise that I did a few
years back I took her like a lot of a4
sheets and I actually wrote down my
perfect day like what time would I wake
up in the morning what would I do after
I wake up what kind of people would I
engage and interact with how is my job
like in this job in the sense of what
kind of work will I actually do then
what will I do for leisure what how will
I spend time with family how will I
spend time with kids what do i do right
through the day and then her and what
time do I sleep you know the entire day
was defined in a very detailed level
right from where I was staying and all
of that stuff and interestingly more
than 80% of that has been fulfilled okay
at that point of time when I wrote that
that 14 page I wrote 14 pages of my
perfect day okay when I wrote that my
perfect date I was still grinding it in
you know I was still grinding it in my
you know in Bangalore working and stuff
I was like driving three hours in
traffic not much time I was really
overworked okay during that point of
time and I wrote this but luckily today
because of defining that life now it has
changed okay
so just to recap you can only when you
design your life will you be able to say
no okay
and when you have to say no and the more
nose you say the more free time you'll
have for yourself and the more you'll be
laser focused on the products that
you'll you want to do so how do I plan
my my week and the month and stuff
either nd I'll tell you like this okay
so first I look at the month okay I have
I plan my entire your based on okay how
many vacations do I want to take in a
year which are the days that I do not
want to work and which are the days that
I'm going to do no events and traveling
and stuff so as much as possible I like
to travel less and spend more time at
home
but whenever I have to travel I just
block out those days okay so I just look
at this travel dates vacation dates now
coming to the week I structure my week
in a format which is like this so I have
I want to work only four days in a week
okay and on each of those days that I
work I want to work on you two hours a
day
okay that is like my major focus or the
goal and intention that I set for myself
I need to work for
four days in a week and two hours a day
so eight eight forza i means or two or
two forza eight hours eight to ten hours
a week is my core focused super
productive hours that i need to put him
okay so keeping that in mind I
structured my entire business model
around that okay so I work on Monday
Tuesday today's Wednesday technically I
don't do any work okay so I keep
Wednesday no meetings nothing I don't do
any webinars no other stuff okay I'm
just hopping up on Facebook live because
I did I was inspired okay Thursday and
Friday are the other workdays Saturday
family day Sunday spiritual day take the
family to the temple and stuff like that
okay and of course now I'm also doing
some mentoring groups on Sunday as well
okay but in essence that for working
days or cold working days are only four
days in my business where I try to cover
everything possible including meetings
and even it comes to meetings I try to
keep it within 30 minute meetings even
with my team's agency that I'm running
we catch up on Friday so Friday I have
two slots I catch up with the management
team and then I do a training for them
and that's it and the rest of the week
I've set up the system and process that
I can I can evaluate Friday to Friday so
when we close the week and exactly
what's happening in that business on
this business which is my internet
lifestyle hub business freedom business
model my actual time that I work is when
I do webinars so I do two to three
webinars in a week and that's actual
time that I work that's the time I'm
just running ads you know just
monitoring stuff and not doing much if
you actually think about it it's only
learning I spend a lot of time learning
and on Thursdays I do my inner circle
calls only for my team members okay so
in essence once you've planned your year
into the slots that you want to be free
and stuff then you plan your week and
define how many day how many hours you
want to work in a week and then once you
know that your core focused house is
eight hours or say ten hours that you
want to work in a week then you laser
focus on what is that super super
productive activity that you can do in a
week of course it's for me it's not like
I work only eight to ten hours a week
that I work even more than that but it
is it's for the future it's like
building for the future so if I don't do
that work also it's fine but the core
hours is already set and when it comes
to a daily basis how do i structure my
day
is in this particular format so I wake
up early in the morning I'm meditating I
do two hours of meditation in the
morning I do Jafar minute ation so I
chant names of God and yeah some of you
are resonating with that that's cool so
I start my day with meditation then I
drop my kids to school and after that
that morning slot is the most productive
time you know for me I do my learning in
the morning and I do on my video
shooting in the morning when I have to
do YouTube videos or recording courses
and other stuff when I'm fresh in the
morning I you know with I'd like to
finish that up from the morning slot all
my meetings I keep like 11:00 to 1:00 11
to 2 from 2 p.m. I had lunch then I go
pick up my kids from school and that
evening slot if there are any meetings
at that point of time evening I like to
do a 5km walk on a daily basis because
physical exercise is important and then
the night time is my webinars on the
days that I do webinars so I've
structured my day have spaced it out in
such a way that there's a lot of
breathing time in between and the
morning slot is all for learning and
meditation the afternoon slot is for
meetings and the evening slot is for
exercise and you know and family time
and stuff like that and late night is
when I do webinars 9:00 to 10:00 p.m.
11:00 11:00 p.m. so this is the what I
would recommend on how you can structure
your day week and and here if you found
this useful
just type super-useful in the comment
box that's super useful so I'll tell you
what to come to this level there was a
lot of pain that means I did not have
this much of flexibility before I should
drive three hours a day in Bangalore
traffic then spend eight hours a day in
office and it I was literally grinding
it for many many years until I realised
the importance of building systems and
understanding the differentiation
between non-productive activities
productive activities and super
productive activities and I'll tell you
more about that in probably my next
video but in a nutshell non-productive
activities are in earnest browsing your
phone speaking to friends you know
surfing the internet aimlessly all that
would come in a non product or product
would be or your important tasks and
super productive activities would be
those activities which where you're
building systems to actually save more
time so I've created trainings and
tutorials that actually helps me
a lot more time on the core activities
that I do like for example if I do one
training for my my core team I record
that entire thing on Zoom so that so
that I don't have to repeat the same
thing again and again that's a super
product activity because have to be that
activity once and the teams have to
follow it later so things like that okay
so once you're able to differentiate
between these three segments and then if
you're able to define exactly how you
want to live your life and learn how to
say no and then structure it into your
you know weekly monthly and daily you
know if you put that all into a plan
then it gives you a lot more leverage
you love you'll actually start to make a
lot more money and this Wednesday open
day for me is it's helped me
tremendously like I don't do any
meetings I don't like to you know speak
to people I don't like to do anything on
a Wednesday because this is a day for me
to think it's a thinking day and just
try this out you know if you want to
experiment one day how much hour you
know busy your life maybe just just see
if you can cut off one day from the
world and see how fast you will grow I
get some of my best ideas on these days
okay so I'm going to be signing off
right now hope you found this video
useful Cheers
god bless and if you're watching this on
my youtube channel you know hit the
subscribe button hit the bell button and
keep watching out for my videos and
please share this somebody else's Ambria
if somebody that you want to help who's
not very productive who's struggling
with putting things together maybe just
share this video to them and they will
find it useful okay I'll see you in my
future webinars that's linked to my
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this inside my private group in facebook
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complete those at 10 action steps and
we'll meet life okay bye bye
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