Chairing a meeting
Summary
TLDRIn the meeting of Quartz Power Group, Marcus White, the managing director, leads discussions on various company matters. The agenda includes a presentation by Patricia Reyes on online survey results, plans for flexible working hours led by Paul, and the cost breakdown for relocation managed by Maya. Concerns are raised by Matt from IT about the allocation of relocation costs, suggesting an imbalance in the distribution of expenses across departments.
Takeaways
- 📅 Marcus White, the managing director of Quartz Power Group, is leading a monthly meeting to discuss high-level issues within the energy company.
- 📝 The meeting agenda includes a presentation of online survey results by Miss Patricia Reyes at 11:30 AM, requiring a break at 11:15 AM for setup.
- 🔄 Paul is presenting progress on plans to extend flexible working hours across the company, which has implications for Maya's team and requires further review.
- 🤔 Maya expresses initial support for the flexible working proposal but has concerns about the core hours system that need more detailed examination.
- 🔄 The upcoming board meeting is briefly discussed, with two new members replacing those who are leaving.
- 💼 Maya has shared the current cost breakdown for the company's relocation, which is a point of discussion in the meeting.
- 💬 Matt from IT raises a discrepancy between the relocation costs allocated to his department and the estimates he provided, indicating a need for overtime and additional resources.
- 💰 Maya has attempted to distribute the relocation costs across departments, but Matt feels that IT is disproportionately burdened with costs.
- 🚫 The discussion on the cost breakdown is postponed until after lunch due to the arrival of the research company representative.
- ⏸ Marcus summarizes the meeting's progress before the break, acknowledging the concerns raised about the allocation of relocation costs.
Q & A
Who is the managing director of Quartz Power Group mentioned in the script?
-Marcus White is the managing director of Quartz Power Group.
What is the purpose of the meeting that Marcus is leading?
-The purpose of the meeting is to discuss high-level issues in the company, including relocation plans, flexible working hours, and a presentation of online survey results.
Who is giving the presentation on online survey results and when is it scheduled?
-Miss Patricia Reyes, a representative of the research company, is giving the presentation. It is scheduled for 11:30 AM.
What is the main topic of discussion in item 1 on the agenda?
-The main topic of discussion in item 1 is the relocation and plans for flexible working hours across the company.
What is Maya's concern regarding the flexible working hours proposed by Paul?
-Maya is concerned about working with the system of core hours and flexible hours, and she suggests that they need more time to read through Paul's proposal in detail.
What is the focus of the discussion in item 2 regarding the upcoming board meeting?
-The focus of the discussion in item 2 is the replacement of two members of the board who are leaving the company.
What is the main issue Matt raises about the cost breakdown for the relocation in item 3?
-Matt raises the issue that the IT department has the highest cost attached to the relocation, and the figures in Maya's report do not seem to match the estimates he provided.
How has Maya allocated the relocation costs in her report?
-Maya has allocated some of the relocation costs to the budgets of other departments, breaking the IT department up into segments to distribute the costs as fairly as possible.
Why does Marcus suggest continuing the discussion on the cost breakdown after lunch?
-Marcus suggests continuing the discussion after lunch because Miss Reyes from the research company is waiting to join them and present her results.
What is the general consensus on the allocation of relocation costs as per Matt's statement?
-According to Matt, there is a concern that IT is still taking too many costs, despite Maya's efforts to allocate the costs across departments.
Outlines
📈 Meeting Agenda and Flexible Working Plans
The meeting is led by Marcus White, the managing director of Quartz Power Group, an energy company. The agenda includes a variety of topics, with a focus on the presentation of online survey results by Patricia Reyes at 11:30 AM. The meeting begins with a discussion on the relocation and flexible working plans, where Paul and his team have been working on extending flexible working hours. Maya expresses initial concerns about the core and flexible hours system but suggests that more detailed review is needed before further discussion. The meeting also briefly addresses the upcoming board meeting and the cost breakdown for relocation, with Matt from IT raising concerns about the allocation of costs and the need for overtime due to equipment moving and additional contract personnel.
💼 Relocation Cost Allocation and Break Discussion
The second paragraph continues the discussion on the cost breakdown for the relocation, with Maya having shared the current figures via email. Matt from IT comments that the figures do not align with his estimates, suggesting that IT is being allocated too many costs. Maya explains that she has tried to distribute the IT department's costs across other departments to be fair. The meeting is paused for lunch and a break to accommodate the presentation by the research company representative. Before the break, Marcus summarizes the discussion, acknowledging Matt's concerns about the IT department's costs and the need for further clarification after the presentation.
Mindmap
Keywords
💡Managing Director
💡Departmental Managers
💡Agenda
💡Presentation
💡Research Company
💡Flexible Working
💡Core Hours
💡Board Meeting
💡Cost Breakdown
💡Relocation
💡IT Department
Highlights
Marcus White, Managing Director of Quartz Power Group, is leading the monthly departmental managers' meeting.
The meeting agenda includes a presentation of online survey results by Patricia Reyes at 11:30 AM.
Paul's team has been working on plans to extend flexible working hours across the company.
Maya expresses concern about the core hours and flexible hours system in Paul's proposal.
The meeting will discuss the upcoming board meeting and the replacement of two board members.
Maya has provided the current cost breakdown for the relocation, which has been emailed to all attendees.
Matt from IT raises concerns about the allocation of relocation costs and the need for overtime in his department.
Maya explains that she has broken down the IT department costs into segments for a fairer allocation.
The meeting will continue the discussion on IT costs and departmental budgets after lunch.
Marcus summarizes the current state of the relocation cost allocation and the concerns raised by Matt.
The meeting will take a break and reconvene at 11:30 AM for the presentation by the research company representative.
John from the facilities department is absent from the meeting but has sent his apologies.
The attendees are asked to review the agenda and Paul's flexible working proposal in detail.
There is a general agreement to revisit the flexible working proposal at the next month's meeting.
Lydia is responsible for keeping track of the meeting time and ensuring it does not exceed 10 minutes per item.
The meeting attendees are expected to provide their input and questions on the presented topics.
The meeting aims to address high-level issues within the energy company and make strategic decisions.
Transcripts
Marcus white is the managing director of
quartz Power Group an energy company
every month the departmental managers
meet to discuss high-level issues in the
company Marcus is leading this month's
meeting okay well good morning everyone
thank you very much for being here on
time
we've got a lot to do today too so let's
get started now everyone's here apart
from John in facilities where we have
apologies from him has everyone got a
copy of the agenda good ok can I draw
your attention to item 4 where it says
presentation of online survey results
the presentation is going to be given by
miss Patricia Reyes who is a
representative of the research company
we contracted to carry out the work the
miss Reyes will arrive at 11:30 so I
plan to break at about 11:15 to give her
time to set up it may also mean that we
need to interrupt the first few agenda
items but we'll come back to those and
I'll see I'd like to leave a little bit
of time under any other business to
discuss whatever might come out of the
presentation okay
so item 1 is relocation and plans for
flexible working now as you know Paul
and his team have been working on plans
to extend flexible working hours across
the company
so Paul perhaps I can begin by asking
you to fill us in on your progress sure
thanks Marcus M well as Marcus said okay
thank you very much indeed Paul I mean
on behalf of everyone I'd like to say
thank you to you and to your team for
all the hard work that you've put in so
far on this project
I really appreciate it before we move on
to item two are there any comments
anyone has anyone would like to make on
item one no Maya I'm aware that flexible
working hours has a particular impact on
some of your team do you have any
thoughts on that well from my point of
view what Paul is proposing sounds fine
I am a bit concerned about working with
the system of core hours and then
flexible hours but I think we all need
time to read through Paul's proposal in
more detail before discussing it any
further okay that sounds reasonable and
what do other people think and do you
agree with Myer that we need to look
through the proposal in more detail
first yes okay right well I'm sure we
can return to it at next month's meeting
okay good are we all okay to move on to
the next point right so the up and
coming board meeting now we don't need
to spend too much time on this but there
are one or two issues which we need to
be aware of a Lydia can you warn me if
we go beyond 10 minutes on this one so
those two people will be replacing the
two members of the board who are leaving
us and that's everything I think on on
item 2 so right moving on to item 3 and
the cost breakdown for the relocation
now Maya thank you very much for
emailing the current figures to all of
us I hope that we've all had time to
look at them to read them through my is
anything that you want to add before I
open this up questions hi not really
nothing's changed since it was sent out
as far as I know are there any questions
arising from Maya's report Matt you look
as if you might have a question yes I
suppose I do well
it's more of a comment really the fact
is I tea will have the highest cost
attached to this relocation in terms of
moving equipment and I'll also need to
bring quite a few contract people to
help but the figures in here don't seem
to be the same as the estimates I gave
you it's all going to require a lot of
overtime in my department well I have
allocated some of the costs to the
budgets of other departments that seemed
the fairest way to do it otherwise as
you say IT is responsible for a large
part of the relocation costs so do you
mean in any IT costs related to say
marketing will be covered by the
marketing budget yes in a way look this
might help clarify it
you see I've broken the IT department up
into segments oh I'm sorry
can we continue this discussion after
lunch the lady from the research company
is waiting to join us and to present her
results but before we take a break I
just want to summarize where we are so
far now my understanding is that Maier
has tried to allocate the relocation
costs across departments as far as is
possible
but that Matt feels that IT is still
taking too many costs is that right
that's about right good ok let's take a
break now and can we all be back here
promptly at 11:30 to continue where we
left off Lydia could you bring miss ray
assumptions
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