The Data Flow Mapping Tool – the quick and easy way to document personal data processing

Vigilant Software

3 Apr 202301:54

Summary

TLDRThe Data Flow Mapping Tool offers a streamlined approach to creating data flow maps, crucial for GDPR compliance and conducting data protection impact assessments. It allows organizations to inventory personal data, specify lawful bases for processing, and visualize data flows with dynamic tools. The tool also helps identify security risks, retention periods, and third-party transfers. With automatic reporting, it supports compliance with GDPR Article 30. Unlimited on-demand support from product developers is available. Part of the Cyber Comply platform, it's accessible through monthly or annual subscriptions, ensuring compliance remains up-to-date.

Takeaways

📈 The Data Flow Mapping Tool is designed to simplify the creation of data flow maps, offering full visibility into personal data held and its usage and transfer.
🔍 Understanding personal data processing is fundamental for GDPR compliance and is necessary for conducting a Data Protection Impact Assessment (DPIA).
🛠️ The tool provides a purpose-built solution for generating an inventory of personal data, detailing the data items involved in each process.
📝 Users can specify their lawful basis for processing and catalog the types of personal data and categories of data subjects involved.
🎨 Dynamic drawing tools are included to visualize data flows, aiding in the tracking of lawful retention periods and identifying third-party data transfers.
🔒 The tool helps pinpoint data security risks and process inefficiencies through a comprehensive visual map.
📑 Automatically generated reports can be used to demonstrate compliance with Article 30 of the GDPR.
🆘 Unlimited on-demand support is offered via live chat, connecting users directly with product developers for technical assistance and advice.
🔄 The Data Flow Mapping Tool is one of six integrated modules in the cloud-based Cyber Comply platform, which simplifies cybersecurity risk management and privacy compliance.
💻 Available on a subscription basis, the tool is offered monthly or annually, with options for single or multi-user access and regular updates to content and functionality.
📅 Future-proofing compliance investment is a key feature of Cyber Comply, with the option to book a demo for a closer look at the platform's capabilities.

Q & A

What is the primary purpose of the data flow mapping tool?
-The primary purpose of the data flow mapping tool is to simplify the creation of data flow maps, providing full visibility over personal data held and its usage and transfer, which is fundamental for GDPR compliance.
Why is understanding personal data processing important for an organization?
-Understanding personal data processing is important as it is a fundamental part of GDPR compliance and an essential precursor to conducting a data protection impact assessment.
What can the data flow mapping tool generate for users?
-The tool can generate an inventory of personal data, containing details of the personal data items involved in each process.
What lawful basis for processing can be specified using the tool?
-Users can specify their lawful basis for processing personal data with the help of the data flow mapping tool.
How does the tool assist in cataloging the types of personal data being processed?
-The tool helps catalog the types of personal data being processed and the categories of data subjects involved.
What dynamic features does the tool offer to visualize data flows?
-The tool offers dynamic drawing tools to visualize data flows, helping users to better understand and manage their data processes.
How does the tool help in managing data retention periods and third-party transfers?
-The tool allows users to keep track of lawful retention periods and identify third-party transfers, ensuring compliance with data protection regulations.
What security and efficiency benefits does the full visual map provide?
-The full visual map helps pinpoint data security risks and process inefficiencies, enabling users to address these issues proactively.
How can the automatically generated reports be used to demonstrate compliance?
-The automatically generated reports can be used to demonstrate compliance with Article 30 of the GDPR, providing evidence of an organization's data protection measures.
What support is available if users encounter difficulties with the data flow mapping tool?
-Unlimited on-demand support is offered with a live chat feature, where users can talk directly to product developers for assistance and advice.
How is the data flow mapping tool integrated into the Cyber Comply platform?
-The data flow mapping tool is one of six fully integrated modules of the cloud-based Cyber Comply platform, which simplifies cybersecurity risk management and privacy compliance.
What subscription options are available for the data flow mapping tool?
-The tool is available as a monthly or annual subscription, provided on a single or multi-user basis, with regular updates to content and functionality.

Outlines

00:00

📈 Data Flow Mapping for GDPR Compliance

The Data Flow Mapping Tool is designed to streamline the creation of data flow maps, offering complete visibility into the handling and transfer of personal data within an organization. This is crucial for GDPR compliance, as understanding personal data processing is fundamental and a prerequisite for a Data Protection Impact Assessment (DPIA). The tool allows users to generate an inventory of personal data, specify lawful bases for processing, catalog data types and subjects, and visualize data flows with dynamic drawing tools. It also helps in tracking lawful retention periods, identifying third-party data transfers, and pinpointing data security risks and process inefficiencies. The tool provides automatically generated reports to demonstrate compliance with Article 30 of the GDPR. Additionally, it offers on-demand support through live chat for any technical issues or guidance on maximizing the software's utility. As part of the Cyber Comply platform, it is available on a subscription basis, ensuring regular updates and future-proofing compliance investments.

Mindmap

Keywords

💡Data Flow Mapping Tool

The Data Flow Mapping Tool is a software application designed to simplify the creation of data flow maps. It provides organizations with comprehensive visibility over the personal data they hold, how it is used, and transferred. In the context of the video, this tool is crucial for understanding data processing within an organization, which is a fundamental aspect of GDPR compliance. The script mentions using the tool to generate an inventory of personal data and to visualize data flows, which helps in identifying security risks and process inefficiencies.

💡GDPR Compliance

GDPR, or General Data Protection Regulation, is a regulation in EU law that focuses on data protection and privacy for individuals within the European Union. Compliance with GDPR is mandatory for organizations operating within or dealing with EU citizens' data. The video script emphasizes that understanding how an organization processes personal data is a fundamental part of GDPR compliance, and the Data Flow Mapping Tool plays a significant role in achieving this by helping organizations to conduct a data protection impact assessment.

💡Personal Data

Personal data refers to any information relating to an identified or identifiable individual. In the video script, the Data Flow Mapping Tool is highlighted for its ability to generate an inventory of personal data, which includes details of the data items involved in each process. This is essential for organizations to understand what personal data they hold and to manage it in accordance with data protection regulations like GDPR.

💡Lawful Basis for Processing

The lawful basis for processing is a requirement under GDPR that specifies the legal grounds on which an organization can process personal data. The script mentions that the Data Flow Mapping Tool allows organizations to specify their lawful basis for processing, which is a critical step in ensuring that data handling practices are transparent and compliant with data protection laws.

💡Data Subjects

Data subjects are the individuals whose personal data is being processed or is subject to data processing activities. The video script refers to cataloging the categories of data subjects as part of the Data Flow Mapping Tool's functionality, which helps organizations to identify and manage the data of different groups of individuals in compliance with GDPR.

💡Data Security Risks

Data security risks are potential vulnerabilities or threats that could compromise the confidentiality, integrity, or availability of personal data. The script mentions that the Data Flow Mapping Tool can help pinpoint data security risks, which is important for organizations to protect personal data and to meet their obligations under GDPR.

💡Data Protection Impact Assessment (DPIA)

A Data Protection Impact Assessment is a process of evaluating the impact of a project or system on the privacy rights of individuals. It is an essential precursor to ensuring GDPR compliance. The video script positions the Data Flow Mapping Tool as a facilitator of this assessment by helping organizations understand their data processing activities.

💡Cyber Comply Platform

The Cyber Comply Platform is a cloud-based platform that integrates various modules, including the Data Flow Mapping Tool, to simplify cybersecurity risk management and privacy compliance. The script describes it as making compliance easy and affordable, offering regular updates, and being available on a subscription basis.

💡On-Demand Support

On-demand support refers to the availability of assistance or help when needed, without any delay. The video script mentions that the Data Flow Mapping Tool offers unlimited on-demand support through a live chat feature, allowing users to directly communicate with product developers for technical issues and advice.

💡Dynamic Drawing Tools

Dynamic drawing tools are interactive features within the Data Flow Mapping Tool that allow users to visualize data flows. These tools are highlighted in the script as a way to keep track of data movement within an organization, which is crucial for understanding and managing data transfer processes.

💡Retention Periods

Retention periods are the lengths of time for which personal data must be kept before it can be securely disposed of. The script mentions that the Data Flow Mapping Tool helps keep track of lawful retention periods, which is an important aspect of GDPR compliance, ensuring that personal data is not held longer than necessary.

Highlights

The data flow mapping tool simplifies the process of creating data flow maps, offering full visibility over personal data usage and transfer.

Understanding personal data processing is fundamental for GDPR compliance and a precursor to a data protection impact assessment.

The tool helps generate an inventory of personal data, detailing items involved in each process.

Specify your lawful basis for processing personal data with the data flow mapping tool.

Catalog the types of personal data and categories of data subjects processed by your organization.

Visualize data flows with dynamic drawing tools to keep track of lawful retention periods.

Identify third-party transfers and pinpoint data security risks and process inefficiencies with the visual map.

Use automatically generated reports to demonstrate compliance with Article 30 of the GDPR.

Unlimited on-demand support is offered for difficulties with the data flow mapping tool through a live chat feature.

Direct access to product developers for assistance with the tool and addressing technical issues.

Advice on maximizing the benefits of the software is provided by the developers.

The data flow mapping tool is one of six fully integrated modules of the cloud-based Cyber Comply platform.

Cyber Comply makes cybersecurity risk management and privacy compliance easy and affordable.

Available as a monthly or annual subscription, the tool is provided on a single or multi-user basis.

Regular updates to content and functionality ensure the tool remains future-proof for compliance investment.

Book a demo to explore the capabilities of the Cyber Comply platform for your organization's compliance needs.