Automate Meetings: Capture & Summarize with AI Using FREE Tools (Otter, ChatGPT & Notion)

In this video, Alexander demonstrates how to use AI tools like Otter, ChatGPT, and Notion to automate the process of recording, transcribing, summarizing, and organizing meeting notes without any monthly fees. He explains how to record meetings using the free version of the Otter app, transcribe and summarize them using a custom ChatGPT prompt, and then organize the information in Notion. Additionally, he shows how to install a Google Chrome plugin to streamline the process of saving summaries to Notion. The video provides a valuable workflow for those looking to efficiently manage meeting notes using AI.

Takeaways

• 🎧 Use the free version of the Otter app to record up to 30-minute meetings on iPhone or Android.
• 📑 Otter not only records but also transcribes meetings, which can then be summarized and sent to Notion via ChatGPT.
• 🔗 Export the transcribed text from Otter and transfer it to your computer for further processing.
• 📝 In Notion, create a new page for meeting notes and a database to store transcripts and summaries.
• 📋 Add a URL column to the Notion database to store links to the summaries.
• 📝 Create a subpage named 'prompts' in Notion to store and easily access ChatGPT prompts.
• 🔄 Customize ChatGPT prompts to generate meaningful and useful meeting summaries that highlight important details.
• 🌐 Install the ChatGPT to Notion Google Chrome plugin for easier interaction between the two platforms.
• 🔗 Use the plugin to save a link to the summary in Notion or copy and paste the summary text directly.
• 📈 Modify the ChatGPT prompt according to your needs and test different variations for optimal results.
• 📚 The process is cost-free and can be adapted to other AI tools to streamline workflow and organize meeting notes effectively.

Q & A

What is the main purpose of the video?

The main purpose of the video is to demonstrate how to use AI tools like Otter, ChatGPT, and Notion to record, transcribe, summarize, and organize meeting notes for free without complicated integrations or monthly fees.

Which app is recommended for recording meetings on iPhone or Android?

The Otter app is recommended for recording meetings on iPhone or Android.

What does the Otter app allow users to do simultaneously during a meeting?

Otter allows users to both record and transcribe meetings at the same time.

How can one export the transcript from Otter to a text file?

After recording a meeting, one can tap on the three lines, then on conversations, open the audio file to transcribe, tap on the three dots at the top, choose export, select the option to export to text, and then air drop it to a computer or send it using another method.

What is the purpose of creating a 'prompts' subpage within the 'meeting notes' page in Notion?

The 'prompts' subpage is created to store customizable ChatGPT prompts that can be easily copied and pasted into ChatGPT to generate summaries.

What is the role of the ChatGPT to Notion Google Chrome plugin?

The ChatGPT to Notion plugin simplifies the process of saving summaries generated by ChatGPT directly to a specified page in Notion.

How does the ChatGPT prompt encourage meaningful meeting summaries?

The ChatGPT prompt is designed to highlight important details, discussions, decisions, and actionable items from the meeting transcript.

What is the benefit of organizing meeting notes in Notion?

Organizing meeting notes in Notion allows for easy access, review, and future reference. It also enables the use of AI to automatically fill in fields like date or location in the future.

How can the summary generated by ChatGPT be saved to Notion without using the pin icon?

Instead of using the pin icon, one can copy the entire summary from ChatGPT, navigate to the summaries page in Notion, and paste the summary directly into a new row of the table.

What is the advantage of using AI tools for summarizing meeting notes?

AI tools can streamline the workflow by automating the process of transcribing, summarizing, and organizing meeting notes, saving time and effort.

What is the speaker's suggestion for those who are new to using AI tools like ChatGPT, Notion, and Otter?

The speaker suggests starting with these tools to get familiar with AI and then making informed decisions about which AI integration tools to use based on personal processes and needs.

How can one modify the ChatGPT prompt to better suit their specific needs?

One can copy the provided prompt, make modifications as needed, and test different variations in ChatGPT to see which summary format works best for their situation.

Outlines

00:00

📝 Automating Meeting Notes with AI Tools

The video begins by introducing a method to use AI for recording, transcribing, summarizing, and organizing meeting notes without any additional costs. The speaker uses the Otter app for recording and transcribing meetings, which can also be done simultaneously. The transcribed text is then exported and transferred to a computer. The next step involves setting up a Notion account to create a structured database for storing meeting prompts, transcriptions, and summaries. The process also includes creating a custom Chat GPT prompt to refine the meeting summaries. The speaker guides viewers on how to install a Chrome extension that facilitates the transfer of summaries from Chat GPT to Notion.

05:01

🔗 Organizing and Accessing Meeting Summaries

The second paragraph explains how to organize the meeting summaries in Notion. The speaker demonstrates how to use the Chat GPT extension to save a link to the summary in Notion, which can then be accessed directly. Alternatively, the summary can be copied and pasted directly into Notion. The speaker emphasizes the flexibility of using AI tools like Chat GPT, Notion, and Otter to streamline workflows. They also encourage viewers to experiment with different prompts and tools to find the best fit for their needs. The video concludes with a reminder that there are more advanced methods for transcribing and summarizing meeting notes but often at a cost, and the presented solution aims to be a cost-effective alternative.

Keywords

AI

AI, or Artificial Intelligence, is the simulation of human intelligence processes by machines, especially computer systems. In the video, AI is used to automate the recording, transcription, summarization, and organization of meeting notes, which is the main theme of the content.

Otter

Otter is a voice note application that provides real-time transcription services. It is mentioned in the script as a tool that allows recording and transcribing meetings simultaneously, which is crucial for the process of summarizing and organizing meeting notes using AI.

Chat GPT

Chat GPT is an AI language model that can generate human-like text based on prompts. In the context of the video, it is used to create customized summaries of meeting transcripts, highlighting important details, discussions, decisions, and actionable items.

Notion

Notion is an all-in-one workspace tool for notes, databases, and projects. The video demonstrates how to use Notion to organize meeting notes, prompts, and summaries in a structured and accessible way, which is key to the workflow presented.

Transcription

Transcription is the process of converting spoken language into written form. The video script discusses using AI for transcribing meeting audio, which is a fundamental step before summarization and organization can take place.

Summarization

Summarization refers to the process of condensing information into a shorter form while retaining the key points. In the video, AI is used to summarize meeting transcripts, making it easier to review and act on the information discussed during the meetings.

Integration

Integration in the context of the video refers to the combination of different software tools to create a seamless workflow. The script mentions avoiding complicated integrations, opting instead for a straightforward method using free tools and utilities.

Monthly Fees

Monthly fees are recurring costs associated with using a service or software on a subscription basis. The video emphasizes the use of free tools to avoid such fees, making the process more cost-effective for the user.

Workflow

Workflow refers to the sequence of steps taken to complete a task or project. The video provides a detailed workflow for using AI to streamline the process of recording, transcribing, summarizing, and organizing meeting notes.

Prompt

In the context of AI, a prompt is an input that guides the AI's output. The video script includes the creation and use of prompts in Chat GPT to generate meaningful summaries tailored to the user's needs.

Google Chrome Plugin

A Google Chrome plugin is an add-on software that extends the functionality of the Google Chrome web browser. The video describes installing a specific plugin to facilitate the transfer of summarized meeting notes from Chat GPT to Notion.

Highlights

The author demonstrates how to use AI to record, transcribe, summarize, and organize meeting notes for free.

Otter is recommended for recording and transcribing meetings simultaneously.

Chat GPT is used to create customized summaries from meeting transcripts.

Notion is utilized to organize and store meeting prompts, transcriptions, and summaries.

A method to export meeting transcripts from Otter to text format is detailed.

Instructions on setting up a Notion account and creating pages for meeting notes are provided.

The process of creating a database in Notion to store meeting information is explained.

A custom Chat GPT prompt is introduced to generate meaningful meeting summaries.

The optional installation of a Chrome plugin to facilitate integration between Chat GPT and Notion is suggested.

A step-by-step guide on pasting the Chat GPT prompt and uploading the transcript is presented.

Chat GPT's ability to organize meeting notes into sections such as agenda items, decisions, and actionable items is highlighted.

A demonstration of how to pin and save Chat GPT summaries directly to Notion is shown.

Alternative methods of transferring summaries to Notion, such as copying and pasting, are discussed.

The potential for AI to automatically fill in fields like date or location in future implementations is mentioned.

The author emphasizes the flexibility of using different AI tools to fit specific workflow needs.

The video concludes with encouragement for viewers to explore AI tools to streamline their processes.

Alexander offers a link in the video description for viewers to access the Chat GPT prompt used in the tutorial.

The video serves as an introduction to using AI tools like Chat GPT, Notion, and Otter for new users.